How To Share A Calendar Using Outlook 2011 For Mac

Select Calendar in the navigation pane on the left hand side. Open Sharing Permissions Right-click (or ctrl-click) on the calendar that you want to share and select Sharing Permissions. Add Delegate Click Add User. In field at the top of the Select Users dialog box, type in the name of the user, then click Find. Select the correct user, then click OK.

• How To Share A Calendar Using Outlook 2011 For Mac Free

Terminology Note:. Sharing a mail folder (or calendar) allows someone access to that folder. You specify the level of access, from read-only up through full create/edit/delete privileges. Delegate access lets someone act 'on behalf of' you. When you grant delegate access, messages or calendar event invitations will come from an address in this format: Arnie Assistant on behalf of Mary Manager. You can grant Delegate access with any level of sharing (or with no sharing at all). Send As rights allow someone to send messages, replies, and calendar event invitations in the persona of that person.

This is most commonly used with Group Accounts. For example, Arnie Assistant could send a message that comes from 'Limnology Department Mailbox' rather than his own email address.

As the person who wants to give access, how do I. By default, everyone at Maso who has am Office 365 account has limited access to your calendar. As they create a meeting invitation, they will be able to see (on the Scheduling Assistant tab) whether you are free or busy, but they won't be able to see any other information about your schedule (such as the meeting title, who is invited, or where it's taking place). Sharing your calendar allows people to look at the items on your calendar in more detail.

You specify whether they can simply view the details for your calendar, or whether they can also create and/or edit items on your calendar. If you want to allow someone to send invitations 'on behalf of' you, you need to use instead. Sharing your calendar with specific people. Click Calendarin the Navigation Pane. In the section of the Navigation Pane labeled My Calendars, right-click (or ctrl-click) on your Office 365 Calendar. From the drop-down menu that appears, select Sharing Permissions. On the Folder Properties dialog box, click the Permissionstab.

If the person you want to share with is listed, skip down to step 8. If they are not listed, continue with step 5. Click Add User. In the field at the top of the Select Users dialog box, type all or part of the person's first or last name (or their NetID), then click Find. Accounts that match what you typed will be displayed. Click on the person you want to share with, then click OK. You'll be taken back to the Folder Properties dialog box.

Click on the person's name, then choose from the Permission Level drop-down list. The person you selected will be able to view your calendar once they tell Office 365 they want to. Folder Sharing lets you give others access to your mail folders. You specify which folder, and the level of access, that is, whether the delegate can simply see items in a folder, or whether they can create, edit, and/or delete items. If you want to allow someone to send messages 'on behalf of' you, you need to use.

Note: Items in any existing sub-folders of the folder you share are not available to the person unless you change the sharing permissions on each sub-folder. However, new sub-folders (created after sharing rights were set) inherit the folder access permissions of the parent folder. If you are sharing any folder other than your Inbox, be sure to follow the steps in both part one and part two below. Part One - Sharing the contents of a folder This example shares your Inbox, but you can share any of your mail folders on the Exchange server. (You cannot share a folder on your computer.) If you share a folder other than your Inbox, be sure to follow the steps in Part Two below. In the Navigation Pane, right-click the folder you want to share.

You can only share folders on the server. You cannot share a local folder. From the drop-down menu that appears, select Sharing Permissions. A Folder Properties dialog box will open with the Permissions tab selected. If the name of the person you'll be sharing with is listed, skip down to step 8. Click Add User.

In the field at the top of the Select User dialog box, type all or part of the person's first or last name, then click Find. Accounts that match what you typed will be displayed. Click on the person you want to share with, then click OK. Back on the Folder Properties dialog box, click on the person's name, then choose from the Permission Level drop-down list.

If you just want to let this person read your messages, use Reviewer. If you want them to read AND be able to drop messages into a folder, use Non-editing Author. The recipient will be able to view your shared mail folder. Part Two - Making higher-level folders visible If you only want to share your Inbox and have folled the steps above, you do not need to read any further or do any of the steps here in Part Two.

If you shared something other than your Inbox, that is, a folder lower in the hierarchy, you'll also need to make the 'parents' of that folder visible, right up to the Inbox. Your delegate will not be able to see the items in each parent folder (unless you use the steps above for each one), but they need to be able to see the folders themselves in order to see the sub-folder where you want them to see the contents. In this example, say you shared the 2nd quarter folder in Part One of these instructions. You'll need to follow the steps in Part Two (below) for each of that folder's 'parents': Inbox, Proposals, and 2007. The steps here are similar to part one (above), but step 7 is where it gets different. In the Navigation Pane, right-click the folder you want to share. You can only share folders on the server.

You cannot share a local folder. From the drop-down menu that appears, select Sharing Permissions.

A Folder Properties dialog box will open with the Permissions tab selected. If the name of the person you'll be sharing with is listed, skip down to step 8.

Click Add User. In the field at the top of the Select User dialog box, type all or part of the person's first or last name, then click Find. Accounts that match what you typed will be displayed. Click on the person you want to share with, then click OK. Back on the Folder Properties dialog box, click on the person's name, then click to put a checkmark next to Folder Visible.

Do not change the Permission level. If the folder you shared in part one is a child of your Inbox, like Proposals in this screen shot, then you're done after you do part two once (for Inbox). If the folder you shared in part one is further down the hierarchy, like 2nd quarter in this screen shot, then you need to repeat part two for each level of the hierarchy. Just as an assistant can help you manage your paper mail, your assistant can use Outlook to act on your behalf: receiving and responding to email, meeting requests, and meeting responses. You can also grant additional permissions that allow your delegate to read, create, or have full control over items in your mailbox. If all you want is for someone to be able to see what's in one or more of your folders (your Inbox, your Calendar, etc.), just share a mail folder or share your calendar with permission set to reviewer. In these examples we'll refer to the manager (as the person who is sharing their data) and the delegate (as the person who has been given access to the manager's data), but your situation may involve people in a variety of roles.

As the person granting permission, you determine the level of access that your delegate has to your folders: reviewer (read-only) through full rights to read, create, change, and delete items. If you use the default values, your delegate will. Have 'Send on Behalf' permission, which means your delegate can compose and send meeting invitations that, when received, will say they come from 'Bob Assistant on behalf of Judy Manager' (with real names, of course). Have full access (view, create, edit, delete) to your Calendar and Tasks folders. Receive your meeting requests, and responses to meeting requests you have sent. Your delegate will not see any other messages sent to you.

Be able to respond meeting requests on your behalf. If you want to allow the delegate to see all of the messages in your Inbox, or be able to send messages other than meeting invitations on your behalf, you must grant additional permissions. If you grant someone access to your folders, that person has access to all items in the folders except those marked private. Items in sub-folders are not available to the delegate unless you change the sharing permissions on each sub-folder.

New sub-folders (created after the Delegate Access was established) inherit the folder access permissions of the parent folder. Grant Delegate Access. From the Tools menu, select Accounts. An Accounts dialog box will open. On the left, all your mail accounts will be listed.

(You may have only one. That's okay.). Highlight the account to which you'll be granting access, then click Advanced. Click Delegates. Below the Delegates who can act on my behalf text block, click the plus sign. In the Select User dialog box, type the person's name and click Find. If Outlook doesn't find an exact match, it will display probable matches.

Click the name of the person who will be your delegate, then click OK. In the Permissions dialog box, you can accept the default permission settings or select custom access levels for Exchange folders. If all your delegate needs is to work with your calendar and meeting requests and responses, the default permission settings are appropriate. If you want to customize your delegate's access, you'll set the access level for your Calendar, your Inbox, and your Address book. For each, you'll choose from these access levels:. Reviewer - the delegate can read items in the manager's folder.

Author - the delegate can read and create items, and modify and delete items that he or she creates. For example, a delegate can create task requests and meeting requests directly in the manager's Calendar folder and then send the item on the manager's behalf.

The delegate cannot modify or delete something the manager created. Editor - the delegate can do everything that an Author has permission to do and can modify and delete the items that the manager created. If you leave access to your Calendar set to Editor, you can choose whether or not your delegate automatically will be copied on meeting-related messages, using the checkbox.

To notify the delegate of the new permissions, select the Send permissions summary check box. Click OK to close the Permissions dialog box. Click OK to close the Delegates dialog box. Close the Accounts dialog box. Change permissions for your delegate. From the Tools menu, select Accounts. An Accounts dialog box will open.

On the left, all your mail accounts will be listed. (You may have only one. That's okay.). Highlight the account to which you'll be granting access, then click Advanced. Click Delegates. Click the name of the delegate for whom you want to change permissions, then click the gear icon below the text box, then select Set Permissions. A Permissions dialog box will open.

Change the permissions to the desired level of access for your Calendar, Inbox, and/or Address Book. Note: If you want copies of meeting requests and responses that you receive to be sent to a delegate, make sure the delegate is assigned Editor (can read, create, and modify items) permission to your Calendar folder, and then select the Delegate receives meeting invites check box. To send a message to notify the delegate of the changed permissions, select the Send permissions summary check box. Click OK to close the Permissions dialog box. Click OK to close the Delegates dialog box. Close the Accounts dialog box. Remove permissions for your delegate.

From the Tools menu, select Accounts. An Accounts dialog box will open. On the left, all your mail accounts will be listed.

How To Share A Calendar Using Outlook 2011 For Mac Free

(You may have only one. That's okay.). Highlight the account to which you'll be granting access, then click Advanced. Click Delegates. Click the name of the delegate for whom you want to remove permissions, then click the minus sign below the text box.

Click OK to close the Delegates dialog box. Close the Accounts dialog box. But if someone has chosen to share their calendar with you, you'll be able to look at the items in more detail. Depending on the level of access they've granted you, you may also be able to modify items. If you need the ability to send invitations 'on behalf of' your manager, he or she needs to grant you Delegate access. To view another person's shared calendar, complete the following steps.

Once you've done this, you'll see their calendar listed under My Calendars in the Calendar section of your Navigation Pane every time you use Outlook. From the File menu, select Open, then select Other User's Folder. In the small dialog box, first select Calendar from the Type drop-down list. For User, type all or part of the person's name (or their NetID). If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for.

Check to make sure it's the right one, or click on the right one. Then click Select. Quit Outlook. Even though you'll already see the person's name listed in the Navigation Pane, don't be fooled. You must quit and restart before things will work properly. Restart Outlook. In the Navigation Pane you should now see an additional calendar with the person's name.

This set of steps will make your manager's information available to you automatically, every time you use Entourage. (It might not be your manager. But for this example, it makes the sentences easier to read if we pretend it is.) The manager must first grant delegate access or share their mail folder(s) before these steps will work. On Outlook's File menu, select Open, then select Other User's Folder. In the small dialog box, first select Inbox from the Type drop-down list. (Select Inbox even if you'll be sharing a mailbox other than the Inbox.). For User, type all or part of your manager's name.

If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for. Check to make sure it's the right one, or click on the right one. Then click Select.

In the Navigation Pane you should now see an additional Mailbox with your manager's name. Within that mailbox you will be able to see the folder(s) your manager has shared with you. If you have only been given viewing privileges, you are done. If you've been given any higher level access (ability to edit, delete, or move items, or the 'send on behalf of' right), continue with the steps below. From Outlook's Tools menu, select Accounts. In the Accounts dialog box, select your Exchange account in the list on the left.

It will probably be labeled with your name or NetID, and may be the only account listed. Click Advanced. A smaller dialog box will open, with the Server tab selected.

Click the Delegates tab. The bottom half of the dialog box is labeled People I am a delegate for.

Click the plus sign near the bottom of this section. Type all or part of your manager's name. Click Find.

If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for. Check to make sure it's the right one, or click on the right one. Then click OK. Your manager's name should now be listed in the People I am a delegate for section. Click OK to close the dialog box with the Delegates tab. Close the Accounts dialog box. On Outlook's File menu, select Open, then select Other User's Folder.

In the small dialog box, first select Inbox from the Type drop-down list. (Select Inbox even if you'll be sharing a mailbox other than the Inbox.). For User, type all or part of your manager's name. If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for. Check to make sure it's the right one, or click on the right one. Then click Select. In the Navigation Pane you should now see an additional Mailbox with your manager's name.

Within that mailbox you will be able to see the folder(s) your manager has shared with you. If you have only been given viewing privileges, you are done. If you've been given any higher level access (ability to edit, delete, or move items, or the 'send on behalf of' right), continue with the steps below. From Outlook's Tools menu, select Accounts.

In the Accounts dialog box, select your Exchange account in the list on the left. It will probably be labeled with your name or NetID, and may be the only account listed. Click Advanced.

A smaller dialog box will open, with the Server tab selected. Click the Delegates tab. The bottom half of the dialog box is labeled People I am a delegate for. Click the plus sign near the bottom of this section. Type all or part of your manager's name. Click Find. If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for.

Check to make sure it's the right one, or click on the right one. Then click OK.

Your manager's name should now be listed in the People I am a delegate for section. Click OK to close the dialog box with the Delegates tab.

Close the Accounts dialog box.

The following are instructions on how to add a department Shared Calendar, or Room Calendar (Resource), to your Outlook profile on a Mac. Requirements: Prior to being able to add a shared/room calendar to your existing Outlook profile, you should already have some kind of viewing rights established (view, editor, etc.).

The following instructions are also specific for Outlook on Mac. Instructions: 1.

Open Outlook and click the Calendar button on the navigation pane 2. In the Home tab click the Open Calendar button 3. Click the icon to the right of the User field 4. Search for and select the name of the resource whose calendar you would like to view from the list. Click OK again. The Shared Calendar will now appear on your left, beneath your existing personal calendar. You can now click the name of the calendar and view its content.